Télécharger

Pratique du shadowing : How I Manage My Time - 10 Time Management Tips

Écoute la phrase, puis dis-la à voix haute
Phrase 1

Transcription complète

  1. Alright, so over the past 10 years I have read basically all of the books around productivity and time management.0:00
  2. And in that time, there are 10 things that I still use in my life, genuinely use to help make my time management more efficient.0:06
  3. Let's talk about them in this video.0:13
  4. Tip number one is that we absolutely own all of our time.0:15
  5. Now, this is like a big one.0:18
  6. When I first had this realization, my life genuinely changed because I used to think I don't have time to do stuff.0:22
  7. And I don't know where I read it, but I came across this like, probably like a fortune cookie somewhere, which said something like, at any given moment you are0:28
  8. doing what you most want to be doing.0:36
  9. And that was a very empowering thing for me because I was obviously in need of empowerment.0:38
  10. And it helped me realize that my time is entirely within my control.0:42
  11. Like, right now I'm filming this video because I want to be.0:45
  12. Earlier today I spent six hours playing World of Warcraft because that's what I wanted to do.0:48
Afficher les 183 phrases Afficher moins de phrases
  1. I could not have said I don't have the time to work out today.0:52
  2. Instead it was a case of I'm actively choosing not to make the time to work out today.0:54
  3. And so when it comes to time management, like, step one is always to recognize that we are always in control of our own time.0:58
  4. Yes, you might have a boss.1:03
  5. Yes, you might have parents telling you what to do.1:05
  6. But fundamentally, you are in control of your own time and you can choose to do whatever you want with that time.1:06
  7. If you don't have the time to do something, that something is just not a priority, which is fine.1:11
  8. But don't pretend like the reason you're not doing it is because you genuinely don't have the time.1:15
  9. Point number two is the title of this book by Derek Sivers.1:19
  10. Hell yeah or no, what's worth doing?1:21
  11. Now, the vibe here, hell yeah or no, it kind of says it all in the title.1:24
  12. When we're young and we don't have very many opportunities in our lives, we should probably say yes to the majority of things that are coming our way.1:27
  13. But as soon as we get to a point where we're starting to get more inbound leads than we have time available, we start operating with a hell yeah or1:34
  14. no maxim.1:42
  15. And the idea there is something is either a hell yes or it's a no.1:43
  16. And so if I get an email from someone saying, hey, do you want to do this thing?1:46
  17. And I'm thinking, maybe it sounds kind of alright.1:49
  18. Then my default position is going to be no.1:52
  19. If I get an email from someone saying, hey, do you want to do this thing?1:53
  20. And I'm like, hell yeah, then I'm going to do the thing.1:56
  21. And I'm trying to get better at using this principle in my life because even now, my calendar is full of a lot of things where I'm like, huh, yeah,1:59
  22. kind of rather than hell yeah too.2:07
  23. And now I always regret doing it when it comes down.2:09
  24. So hell yeah or no, just like learning to be okay with saying no to stuff.2:11
  25. It's another really important principle of time management.2:14
  26. Thirdly, there's a tip I picked up from this book called Make Time by Jake Knapp and John Zaratsky.2:16
  27. And this tip is called the daily highlight.2:21
  28. This is like deviously simple.2:22
  29. Basically the idea is that every day we decide this thing, this one thing is going to be my highlight of the day.2:24
  30. This is the only thing I need to get done today.2:30
  31. And on the days where I set a daily highlight and I try and do this every day, I always get the thing done and I'm always really happy at2:33
  32. the end of the day.2:38
  33. But if I have a day where I don't set my daily highlight, then I kind of drown in my to -do list and I have this just image in2:39
  34. my head of like, oh yeah, I need to do this and this and this and that.2:45
  35. And it's a lot harder to get stuff done.2:48
  36. Whereas on days where I have the daily highlight, I have that just one thing that I'm focusing on.2:49
  37. You know, this is the most urgent or the most satisfying or the most fun thing I have to do today.2:53
  38. And then it just really, really helps with my time management.2:58
  39. Tip number four for time management is to use a to -do list.3:00
  40. And these days I use a physical to -do list with this analog by Ogmonk.3:03
  41. It's very nice.3:07
  42. And it's like you get these like note cards and then you get this like wooden thing and you like put the note card in the thing and it looks3:09
  43. like this.3:14
  44. And that means like every morning, once I figured out what my daily highlight is, I make a list of the other stuff that I have to do that day3:15
  45. and I shove it on a list and then I tick them off and cross them off with physical pen as I go throughout my day.3:20
  46. It doesn't really matter what system you use for a to -do list, but again, there's a general principle of productivity, which is that our brain is for having ideas,3:25
  47. not for holding them.3:33
  48. And a big part of why we let stuff slip through the cracks when it comes to managing our time and managing our productivity is because we haven't written them3:34
  49. down.3:40
  50. And so anytime I need to do something, I write it down into an app.3:41
  51. These days I use Rome.3:44
  52. But then when I figure out my daily to -do list, it's all based on this analog system by Ugmonk, which is very nice.3:45
  53. And it's kind of cool having a physical to -do list in front of me that I can cross things off of and it just feels nice.3:51
  54. And yeah, even at work, when I'm working as a doctor, I use physical to -do lists to manage my patient list, to manage my list of tasks.3:57
  55. There's something incredibly satisfying about crossing something off, which you just don't get when you use an app.4:02
  56. Principle number five, time management is the concept of time blocking.4:06
  57. Apparently this is something that Elon Musk does all the time.4:10
  58. And basically the idea there is anytime we need to do something, we put a block for it in our calendar.4:12
  59. So I don't like doing this for absolutely everything because I'm a bit of a waste man.4:17
  60. And I think the more time I spend managing my productivity system, the less time I spend actually getting stuff done, and then it's just all completely pointless.4:20
  61. But the one thing that I always schedule into my calendar at the start of the day is my daily highlight.4:27
  62. So if I've decided my daily highlight is filming this video, usually, well, I'll try my best to schedule it into my calendar at the time where I know I'm4:33
  63. going to film the video.4:40
  64. If my daily highlight is call my grandma, I will literally scroll schedule it into my calendar.4:41
  65. If my daily highlight is make changes to my website, I will schedule it at like for a block in my calendar.4:46
  66. And that's like really nice and reassuring because it means that that one thing that I've decided is really, really important is always going to get done because it's always4:51
  67. on the schedule.4:57
  68. And then if I need to move it around, I'll move it around if something comes up.4:58
  69. But at least it's there on the schedule by default.5:00
  70. And this thing where you combine the daily highlight with time blocking it in the calendar is just incredibly useful.5:03
  71. Everyone always kind of thinks that like, oh, but only one thing a day, don't you have to do more than that?5:07
  72. And yeah, you do kind of have to do more than that in most of our lives.5:12
  73. But imagine if every single day for the next year, you could actually do the one thing, the one most important thing to do that day, you'd make a hell5:14
  74. of a lot of progress over the course of the year and it would just be absolutely game -changing.5:22
  75. Principle number six is related to something called Parkinson's Law, which is that work expands to fill the time that we allocate to it.5:25
  76. So if I have to film a YouTube video in a day, and I give myself the whole day to film that YouTube video, inevitably, it's going to take all5:31
  77. day to film the YouTube video.5:37
  78. Whereas if I only give myself half an hour or an hour to film the YouTube video, and I film my day up with other things, then inevitably I get5:38
  79. the video done in that small amount of time.5:44
  80. And so the actionable advice here is to leverage artificial deadlines, even when it's something like filming a new course.5:46
  81. Like, you know, I'm working on a course for YouTube for Beginners, where I kind of film and talk to you about my YouTube video production process.5:52
  82. And this doesn't really have a deadline, like I could literally do it whenever I want.5:58
  83. I don't have to do it.6:01
  84. It's purely optional project.6:02
  85. But I've set myself the goal that, okay, you know what?6:03
  86. I'm going to film all of this course next weekend.6:06
  87. And I've blocked out time in my calendar next weekend to film the course.6:08
  88. And that's an artificial deadline, which means the course is going to get done.6:11
  89. Whereas if I just had it in my mind or in my to -do list without a deadline, without a schedule, it would just inevitably never ever get done.6:14
  90. Point number seven is one I've started applying recently, and that is having protected time.6:22
  91. When you're an entrepreneur and you're like working for yourself and all that kind of stuff, you end up basically being able to set whatever schedule you want.6:26
  92. But, like, if you're like me and you're like making connections and making friends with people all around the internet, you get to a point where your day is filled6:31
  93. with lots and lots of Zoom calls.6:39
  94. And I realize that for me, I need to keep my mornings completely free of any obligations or any Zoom calls.6:41
  95. And this has been an absolute game changer because in the morning, that means I can wake up whenever I want.6:47
  96. Usually it's half past eight these days.6:51
  97. And it means that for a solid, like, four hours at least, I've got uninterrupted time where I can do whatever I want.6:52
  98. So these days I'm working on writing my book, and so the morning is my protected time for writing.6:58
  99. But even on days where I'm not working on the book, it's just genuinely so nice to have that, like, time slot where I can think about the business or7:02
  100. plan some more videos or do the things that help move me forward in my work career.7:08
  101. And sometimes, if I'm not really feeling it, I'll just decide, you know what, I'm going to use this protected time to play World of Warcraft or to just kind7:14
  102. of relax and read a book on the sofa.7:20
  103. So if you're interested in better ways to managing your time, I would recommend figuring out what your protected time is going to be, time that is just for you7:22
  104. and you alone, or World of Warcraft, and not for anyone else where no one is allowed to book something in your schedule.7:29
  105. All right, principle number eight is delegation.7:34
  106. Now, this one is a little bit weird because normally when you say the word delegate, people imagine that, oh, well, I can't afford to delegate something.7:36
  107. I don't have enough money to delegate to hire someone.7:43
  108. And sure, that's probably true, but the way that I think of it, even when this YouTube channel wasn't successful, was that, like, what is actually the dollar value of7:46
  109. my time?7:55
  110. How much is my time actually worth?7:56
  111. And when it came to running my business, I decided that, okay, my time is worth 20 pounds an hour or $25 an hour.7:57
  112. And that means that anything I'm doing that I don't enjoy, that I can outsource to someone that I can delegate for less than $25 an hour, I absolutely should8:03
  113. do that.8:10
  114. And that principle of delegation has encouraged me to get a cleaner, which has been great because now we have someone who comes in to clean the house every other8:11
  115. week, which means I don't have to do it myself.8:16
  116. And back in the day when I was building my businesses from the ground up, and there was lots of things that needed to be done, like data entry or8:18
  117. things like that, I was able to delegate those to freelancers in, like, the Philippines or in Bangladesh or in India through Upwork .com or Fiverr .com.8:24
  118. And, like, paying them, like, $7 an hour is an amazing, like, wage for someone for work in the Philippines.8:31
  119. But it was fantastic for me because it freed up my time to do things that were adding more value to the business and to my life than doing data8:36
  120. entry, for example.8:43
  121. And so whatever your circumstances are, I'd encourage you to think about what is the dollar value of your time and potentially, if you want, can you delegate stuff that's8:44
  122. cheaper than that to other people, potentially.8:54
  123. Tip number nine for time management is to try and automate scheduling as much as possible.8:56
  124. Now that we're in the world of, like, Zoom calls and, like, chatting to people over the internet basically every day, I found I was wasting a lot of time9:00
  125. in scheduling back and forth where I'd be like, hey, I want to talk to you, but, like, are you free this time, Pacific time, this time Eastern time, this9:06
  126. time British standard time, all this kind of stuff.9:12
  127. And we'd go back and forth with emails for, like, a solid 10 days before anything would get done.9:14
  128. But then I discovered an app called Calendly, and Calendly is great.9:18
  129. It's free for, like, the free version I pay for the pro, for the pro version these days, not sponsoring this video or anything like that.9:21
  130. Unfortunately, Calendly, if you're watching this, let me know.9:26
  131. But the idea behind Calendly is you can literally send someone a link and it has, like, all of your availability and they can just book a slot in your9:28
  132. calendar.9:34
  133. Now, this feels a little bit weird to do initially.9:35
  134. It feels like a bit of a power move that, hey, book a slot on my calendar.9:37
  135. But anytime I get a Calendly link from someone, I'm like, oh my God, I'm so grateful because this has literally saved me 20 minutes of my life, time that9:40
  136. I'm never going to get back in not having to worry about scheduling back and forth emails.9:46
  137. Even sometimes these days when it comes to, like, caching up with friends, I just send them a Calendly link and I'm like, look, hey, man, I'm really sorry.9:50
  138. But, like, you know, here's a Calendly link.9:56
  139. I know we're never going to talk because the schedules are never going to align, but if there's a time that works for you, click on this link.9:58
  140. And he books a time and we have a call and it's nice because I've caught up with so many more friends in the last few months through using Calendly10:02
  141. links than I did in the last, like, three years of having to schedule back and forth with WhatsApp messages.10:08
  142. And finally, principle number 10 for time management.10:13
  143. And this is something I've only recently started to appreciate, which is that, like, when you're like a productivity nerd and you're interested in, like, efficiency and getting more done,10:15
  144. it's very easy for us to get to the end of the day and to just feel chronically dissatisfied with what we've accomplished.10:22
  145. Like, at the end of the day, it's like, oh, well, I filmed one video today, but I could have filmed five videos.10:29
  146. What's wrong with me?10:33
  147. I'm such a waste man and kind of internally beating ourselves up about this.10:33
  148. But one thing I've started to kind of tell myself recently is that I can choose to be satisfied at the end of the day.10:37
  149. At the end of this day, I'll have filmed this video.10:41
  150. I was planning to film three more videos, but I didn't get around to doing those.10:43
  151. That's fine.10:47
  152. I filmed one.10:47
  153. I can choose to be satisfied with what I've done and that's all good.10:48
  154. And like, it doesn't change how much work I've done by me beating myself up about it.10:51
  155. It just makes me feel bad.10:56
  156. And therefore, I can choose to feel good with how I've managed my time.10:58
  157. If you're interested in more strategies on how to manage your time, I actually have three whole online courses themed around productivity and time management that are hosted on Skillshare.11:01
  158. No, they're not sponsoring this video, but if you hit the link in the video description, there will be a link that gives you a free trial to Skillshare where11:08
  159. you can check out my three classes on productivity.11:14
  160. One of them is about the fundamentals of productivity.11:16
  161. One of them is about the productivity equation, which is my personal mental model for productivity.11:18
  162. And the third one is one that I released very recently, like last week, around productivity for creators and how we manage our time doing this like creative high side11:22
  163. hustle entrepreneur type stuff.11:29
  164. So check that out with the links in the video description.11:31
  165. And if you want more tips for time management and general productivity, you should check out my book review and summary of the book Make Time, which is one of11:33
  166. my favorite productivity books of all time.11:39
  167. And that will be linked right over there.11:40
  168. So thank you so much for watching.11:42
  169. Have a great day.11:43
  170. And I'll see you in the next video.11:44
  171. Bye bye.11:45

Mesuré dans ce clip

Débit
276 mots par minute — plus rapide que 98% du catalogue
Niveau CECRL
B1
Mots à connaître
chronically, themed, allocate, actionable, empowerment, analog
Télécharger dans l’App Store